Secretarial & Support

Secretarial and support staff with the ability to communicate fluently in more than one language are not only essential in the contemporary commercial world, they are the lynchpin of many organisations. Whether your search is for a temporary or permanent team member, Euro London Appointments have the right network and an enviable reputation of attracting the best talent.

If your need is for a temporary receptionist or an executive PA, Euro London Appointments provides a reliable, service-driven approach to secretarial and support personnel provision.

 

  • Haben Sie bereits Erfahrung im administrativen Bereich in einem internationalen Umfeld? Arbeiten Sie gerne in einem Team und behalten Sie immer den Überblick? Bringen Sie fliessende Deutsch- und Englischkenntnisse mit? Sind Sie ein Multitasking- und Organisationslatent? Dann schicken Sie uns noch heute Ihren Lebenslauf zu! Wir suchen ab sofort im eine/n Office Manager (m/w) im Rahmen der Arbeitnehmerüberlassung befristet bis Ende 2018 Ihre Aufgaben: ·         Organisation des Empfangsbereich ·         Telefonische und schriftliche Kommunikation (intern und extern) ·         Erfassung und Absendung der Post ·         Pflege der bestehenden Datenbanken ·         Erfassung und Bestätigung der Aufträge ·         Rechnungsprüfung ·         Bestellung von Büromaterial ·         Terminplannung und – pflege ·         Organisation von Meetings und Events ·         Buchung der Reisen             ·         Enge Zusammenarbeit mit den anderen Abteilungen   Anforderungsprofil: ·         Ausbildung im administrativen Bereich, beispielsweise Bürokaufmann/-frau ·         Berufserfahrung in einer ähnlichen Position  wünschenswert ·         Fliessende Deutsch- und Englischkenntnisse ·         Serviceorientirtheit, Organisationstalent, Flexibilität, Multitasking und Loyalität ·         Selbstständige, strukturierte und detaillierte  Arbeitsweise ·         Sicherer Umgang mit MS-Office   Das macht die Stelle besonders interessant: ·         Ein  Arbeitsplatz in einem dynamischen Team ·         Selbstständiges Arbeiten ·         Attraktives Gehalt   Sollte diese Stelle interessant für Sie sein oder sollten Sie noch weitere Fragen haben, dann freue ich mich über Ihren Lebenslauf im Word Format sowie Ihre Zeugnisse an Giulia Severn, g.severn@eurolondon.de Für weitere Fragen stehe ich Ihnen jederzeit gerne unter 089-23239580 zur Verfügung.   Vielen Dank für Ihre Bewerbung bei Euro London Appointments, der größten unabhängigen Personalagentur in Europa, welche auf die Vermittlung von mehrsprachigem Personal spezialisiert ist.  Wir versichern Ihnen, dass alle eingesandten Dokumente höchst vertraulich behandelt werden und Ihre Bewerbung nur mit Ihrer ausdrücklichen Genehmigung an unsere Kunden weitergeleitet wird. Weitere offene Stellenangebote finden Sie auf unserer Webseite www.eurolondon.de.  

  • Automotive ist Ihre Passion? JIVA ist kein Fremdwort für Sie? Sie bringen Erfahrung im Projekt Management mit und haben gerne die Kontrolle über den kompletten Ablauf? Dann ist das der Job für Sie! Für unseren weltweit bekannten Kunden suchen wir:   Projekt Manager HR/Finance (m/f) Befristet über Arbeitnehmerüberlassung – München   Das können Sie: ·         Prozesserarbeitung und –implementierung zur Steuerung einer Abteilung ·         Projektsteuerung in der Abteilung Digital Experience in JIVA ·         Forcast-/ Budgetsteuerung ·         Recruiting ·         Funktion als Schnittstelle zwischen Kunden und internen konzeptionellen und technischen Mitarbeitern ·         Ressourcen-; Zeit-; und Projektplanerstellung ·         Supply Chain Management ·         Mitwirken bei Entwicklung von ISO Compliance Dokumenten     Das bringen Sie mit: ·         Mehrjährige Projektmanagementerfahrung ·         Abgeschlossenes Studium der Wirtschaftswissenschaften, Finanzen o.ä. ·         Sehr gutes Deutsch & Englisch ·         Lösungsorientierte und effiziente Arbeitsweise ·         Sehr gute Kenntnisse in Jira/ Confluence ·         10-15% Reisetätigkeit in die USA vorgesehen     Das bieten wir:   ·         Unvergleichbare Erfahrung bei einem der weltweit bekanntesten deutschen Automobilhersteller ·         Selbständige Planung des Arbeitsalltags ·         Attraktive Vergütungsstruktur   Sind Sie interessiert? Für Fragen zur Stellenausschreibung und zum Bewerbungsprozess stehe Ich sehr gerne zur Verfügung (089 23239580). Bitte schicken Sie mir Ihren aktuellen Lebenslauf bevorzugt als Word-Dokument, unter Angabe Ihrer frühestmöglichen Verfügbarkeit Gehaltsvorstellungen an Luisa Gröger: l.groeger@eurolondon.de   Vielen Dank, dass Sie sich bei Euro London Appointments beworben haben.  Wir sind Europa’s grösste, unabhängige Personalagentur, die sich auf die Vermittlung von mehrsprachigem Personal spezialisiert hat. Wir versichern Ihnen, dass alle eingesandten Dokumente höchst vertraulich behandelt werden und ihre Bewerbung nur mit Ihrer ausdrücklichen Genehmigung weitergeleitet wird. Wir versuchen, so schnell wie möglich auf Ihre Bewerbung zu reagieren, bitten Sie aber um Verständnis, dass wir aufgrund der hohen Anzahl von Bewerbungen, die wir tagtäglich erhalten, nur auf Bewerbungen antworten können, die dem vorgegebenen Anforderungsprofil entsprechen.  

  • My client, a global provider of Quality Management Services is looking for an Office Manager/ Team Assistant (m/f) to join the team asap Office Coordinator/ Team Assistant (m/f)  Mörfelden-Walldorf, full time The role You will be supporting a small team with their daily business and manage the office: Coordinating the office and contact with headquarter in UK Assisting the Senior Management Team Supporting the HR and Sales department Administrative support with projects   Requirements Successfully completed commercial vocational training First work experience in a similar role Fluent German and fluent English (written and spoken) is a must Very good MS office skills Service-orientated nature   If you would like to apply for the above role, please submit your application (CV in English) stating your earliest start date and salary expectations to Laura Schaub via l.schaub@eurolondon.de. Please quote reference number GFLS/334778 on your cover sheet. Thank you for applying to Euro London Appointments, Europe's largest independent language consultancy. Please be advised that documents will be treated in the strictest of confidence and that your application will not be forwarded to any client without your express permission. To enquire about other vacancies please visit our website at www.eurolondon.com.

  • Unser Kunde, ein weltweit tätiges Unternehmen im Qualitätsmanagement sucht ab sofort einen Office Manager (m/w) in Vollzeit Mörfelden-Walldorf Ihre Aufgaben Als Office Manager unterstützen Sie ein kleines Büro mit einer Mischung aus den unterschiedlichsten Aufgaben: Koordination des Büros, erster Ansprechpartner extern sowie intern Administrative Unterstützung der Personalabteilung sowie des Vertriebs Projektassistenz Assistenz des Senior Management Teams Weitere administrative Tätigkeiten   Ihr Profil erfolgreich abgeschlossene kaufmännische Ausbildung   erste Berufserfahrung als Office Manager (m/w) oder in der Assistenz Fließende Deutsch- und Englischkenntnisse in Wort und Schrift sehr gute Kenntnisse in MS Office Sie sind selbstständig, multitaskingfähig und lernen schnell   Bitte senden Sie Ihre aussagekräftige Bewerbung mit frühestem Eintritts-termin sowie Gehaltsvorstellung unter Angabe der Referenz: GFLS/334778 an Laura Schaub via l.schaub@eurolondon.de. Vielen Dank für Ihre Bewerbung bei Euro London Appointments, der größten unabhängigen Personalagentur in Europa, welche auf die Vermittlung von mehrsprachigem Personal spezialisiert ist.  Wir versichern Ihnen, dass alle eingesandten Dokumente höchst vertraulich behandelt werden und Ihre Bewerbung nur mit Ihrer ausdrücklichen Genehmigung an unsere Kunden weitergeleitet wird. Weitere offene Stellenangebote finden Sie auf unserer Webseite www.eurolondon.de.

  • You are an experienced assistant, Sachbearbeiter or Fremdsprachensekretär /in? You are looking for an opportunity to work for a global business with offices around the world? Then this is the perfect job for you! We are currently taking applications for the Administrative Assistant role with a leading international company based in Frankfurt, starting as soon as possible.   Administrative Assistant (m/f) Full time - Frankfurt   YOUR TASKS AS AN ADMINISTRATIVE ASSISTANT The successful applicant is accountable for creating property insurance policy contracts and billing documents in compliance with corporate and country specific requirements. This includes validating and reconciling client information necessary to prepare new accounts, renewals, endorsements and cancellations; composing/building the policy terms and conditions; processing the financial and corporate required information; issuing property certificates to third parties, and delivering outstanding service to clients. Main Responsibilities Composes/builds and issues new, renewal and endorsement policy documents in accordance with Account Manager Quotes and in compliance with underwriting, processing, country and statutory requirements. Enters and manages prospect/client data and financial information in various systems. Accurately captures all limits of liability, sub-limits, deductibles, rates and any other required information. Populates the appropriate billing system through the creation and issuance of accurate invoices and/or provides billing instructions to worldwide issuing offices. Provides guidance and technical assistance to the Client Servicing Teams on the current processing requirements and liaises with internal offices worldwide to ensure accurate and timely service on accounts.   YOUR PROFILE Fluency in German and English, additional European languages are an advantage An commercial  education or an education as a ‘Fremdsprachensekretär /in’ or a ‘Europasekretär /in’ or similar Attention to detail and proofreading skills Strong problem solving capability Detailed and quality oriented with strong analytical skills Dedicated team player Strong organizational skills with ability to plan and prioritize tasks to meet deadlines You are a competent user of Microsoft Office (Word, Excel, Powerpoint) as well as an understanding in correspondence processing You are independent and confident with outstanding problem solving skills and proactive thinking You have the ability to prioritise multiple tasks You have a high degree of initiative and absolute loyalty You have excellent communication skills on all international levels.   WHY APPLY International environment, use of English Nice team Competitive salary     If you would like to become an Administrative Assistant and for further information, please send your CV and salary expectations directly with the reference GFSKTA332597   to Silke Kiessig, s.kiessig@eurolondon.de.   All applicants must be eligible for, and have valid documentation to work in Germany.   Thank you for applying to Euro London Appointments, Europe's largest independent language consultancy. Please be advised that documents will be treated in the strictest of confidence and that your application will not be forwarded without your express permission.  To enquire about other vacancies please visit our website at www.eurolondon.com  

  • We're Euro London Appointments, Europe's leading specialist multilingual recruitment consultancy. Our total belief in the power of languages to drive global business has driven us here and we own a clear vision of where we're going next. We have a fantastic opportunity for a Administrative Assistant/Coordinator to work within our Secretarial & Support division. In this role you would be supporting the recruitment activity of some of our most prestigious financial clients within Banking and Financial markets. You would be working alongside our Country Sales Director and you would be responsible for the candidate attraction, management and after care for some of our most prestigious clients. Full training is provided. Your duties will include: -Sourcing new candidates and evaluating their suitability for the role, both over the telephone and at face-to-face interviews -Maintaining existing client relationships and understanding their business and expectations with regular phone calls and meetings -Advising and preparing candidates for interviews with clients -Keeping in touch with candidates on a regular basis and ensuring you deliver an excellent level of after care once the candidate has secured their ideal role -Supporting the payroll team to ensure Temporary candidates are paid on a weekly basis -Supporting the Admin team to ensure all candidates have the correct documentation in place What you'll need: -Fluency in English and a high standard of language ability in another European language -Previous experience working as in Administration, Sales Support or Customer Services -Excellent communication and organisation skills -The tenacity and passion to succeed and surpass client service levels -Hard-working and ambitious We've built an environment that brings ambitious, commercially minded multilingual people together with a shared purpose; to do what we do better than anyone else, shape the market we lead and have as much fun along the way as possible. There's no cap on career progression at Euro London and we are proud that Consultants have built not just careers but lives here; earning potential and incentives plans are strong enough to reach the big goals, whether it's to see the world or settle down (and everything else in between - you'll see when you meet us). We want you to be an influencer, a thought leader, an ambassador as well as a brilliant candidate manager, delivering value to an inspiring client base that already includes household names and hyper growth start ups. We also want you to be an entrepreneur as our growth has always been fuelled by us. Ideas are welcome and decision making is rapid; our specialist divisions and teams in France, Germany and Switzerland are all testament to that. We want to meet you if you're a successful, ambitious candidate with a passion for driving business beyond borders. Our door is always open; apply here, email us, call us, connect with us, visit us to explore how far we can go together.

  • Our client based in North London is looking for a highly organised French speaking PA to support at executive level. The ideal candidate will have boundless energy, a flexible and hard worker work ethic and be keen to use both French and English in a working environment. This position is an opportunity for the French speaking Personal Assistant to work alongside the founder of the Company. The role of Personal Assistant will require high levels of organization and flexibility, the ability to manage and prioritize an ever changing workload and a real focus on quality, attention to detail. This role requires the ability to work to deadlines and juggle multiple projects Duties include but are by no means limited to: Devising and maintaining office systems, including data management and filing; *arranging travel, accommodation and, occasionally, travelling with the President to provide general assistance; *dealing with incoming email and post, often corresponding on behalf of the President; *organising and maintaining diaries and making appointments; *carrying out background research and presenting findings; *producing documents, briefing papers, reports and presentations; *organising and attending meetings and ensuring the President is well prepared for meetings; *carrying out specific projects and research; *responsibility for accounts and budgets; *liaising with clients, suppliers and other staff; *meeting and greeting visitors at all levels of seniority. Please e:mail your updated CV in word format only to v.mcguinness@eurolondon.com Thank you for your interest in Euro London Appointments. Please be advised CVs will be treated in the strictest of confidence and that your application will not be forwarded without your permission. We aim to respond promptly to your application however, due to the high level of CV's we receive we are only able to respond to applicants whose profile matches our Clients requirements. For more jobs please visit our website at www.eurolondon.com.

  • My client, an international technology leader is now looking for an assistant to support the Head of Marketing in Berlin. They are urgently looking for someone who is able to start immediately.   Personal Assistant Berlin   The Executive Assistant will be responsible for supporting one of the Executive Business Leaders in a fast paced, dynamic environment. This role is responsible for providing a proactive, efficient support as well as taking on responsibility for key projects in the areas of process optimization, team deliverables, analysis, planning and events/meetings.   Maintains, arranges and proactively prioritizes the Executive’s diary, coordinates travel arrangements and expenses submission Managing the Executive’s e-mail inbox  Coordinates and arranges internal and external meetings as well as projects  Preparation of internal presentations in close collaboration with the Executive Participation, capturing meeting minutes and actions including follow-up Coordinates and handles correspondence with stakeholders  Liaison with support functions      Your Profile: Education as Secretary/Assistant or equivalent combination of education and relevant work experience A minimum of 5 years’ experience of working in a global / international environment Fully proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) Fluency in English and German - both written and spoken Strong organizational, interpersonal and communication skills, team orientated philosophy Strong problem solving skills, able to work effectively with minimal supervision Proven experience to work in a multicultural, international environment Ability to operate with self-initiative in ambiguous/dynamic situations Experience prioritizing in complex, fast-paced environment while maintaining commitments to deadlines Impeccable attention to detail Ability to build a strong internal network   Why Apply? Multicultural, international and dynamic environment Cutting edge tech company Competitive salary     If you feel this challenge is exactly what you are looking for then I would like to hear from you today!   To apply for this position and for further information please send your CV by email to Silke Kiessig  s.kiessig@eurolondon.de   All applicants must be eligible for, and have valid documentation to work in Germany.   Thank you for applying to Euro London Appointments, Europe’s largest independent Language Consultancy. Please be advised that documents will be treated in the strictest of confidence and that your application will not be forwarded to any clients without your express permission.   

  • Excellent Recruiters don’t necessarily choose Recruitment as a career. Recruitment chooses them. Recruitment is a career that has highs and lows. But is incredibly rewarding. A great Recruiter is an individual who likes to work with a wide variety of people on a daily basis. You need to develop relationships, manage accounts, work through cv’s with candidates, talk them through an interview process and work with them through a job offer.  You advise and consult clients on market conditions and help them build the future of their company. Most people don’t realise they are meant to be a Recruiter, we come from many different backgrounds. If you are someone who enjoys a people focused role, if you want to learn, if you thrive in a practical and common sense environment, then maybe you are a Recruiter but just don’t know it yet. With offices in the UK, Germany, France and Switzerland, Euro London has a client list including some of the leading global companies as well as many small to medium organisations we are helping to build. We have enjoyed over 17 years and many success here in the Frankfurt office. We have a solid and experienced team and are looking for someone to join us. Recruitment Consultant -  Frankfurt Office The Role: As a Recruiter at Euro London, you are the link between candidates and clients; helping to find the best employment solution for both parties.  You are required to build and maintain excellent relationships with industry leading clients in order to understand their business and exactly what they are looking for. You also need to understand what the candidate requires and expects in order to find them a suitable job. Your tasks will include: • Acquiring new clients and promoting the recruitment services Euro London has to offer during client meetings or through networking and social media • Maintaining existing client relationships and understanding their business and expectations • Sourcing new candidates and evaluating their suitability for the role, on the telephone or also at face-to-face interviews • Advising and preparing candidates for interviews with clients • Constant networking through candidate and client events or meetings in order to build up your own contact portfolio • Responsible for the entire recruitment process – from winning the business to placing the candidate   The Requirements: Could Recruitment choose you? It is essential that you speak fluent English and German. An initial experience in a commercial environment is really important. You need to see the phone as your friend and enjoy talking to people all day every day. You need to have the ability to work hard and see your day in a logical order but also have the ability to react fast. Common sense is essential! • Fluent English and German • Initial professional experience or completed internships • Excellent communication and negotiation skills • Enthusiastic, hard-working and ambitious • Knowledge of the German market Why apply? We are a market leader. We have an established client base and candidate network, built up over 17 years. We have a beautiful office in the centre of the city with a great Skyline view. We have a great team of hard working individuals, Recruitment chose us all! To Apply please send a copy of your in English or German to e.brady@eurolondon.de. For questions please call on 069 219 320

  • A reputable Chinese investment company is currently looking for an experienced and self motivated administration coordinator to join their London branch. Successful candidate would be working from a medium sized office located in the city. Responsibilities of this role include: *Provide a holistic administration support to the office. *Internal coordination with each team to provide any necessary support including producing documents and reports *Data entering and filling to make sure the office is well documented *Coordinate with other admin team including the HR department *Coordinate with China head office whenever necessary. This includes translation documents and presentations between English/Chinese. *Organise, attend meetings to record meeting minutes and provide interpreting when needed. *Help draft document and produce presentations as required *Arrange travel itinerary and make bookings while working with a budget; coordinate with external vendor to ensure a smooth running of trips and events *Handle external inquires by answering and screening phone calls; picking up any potential business leads *Receiving and greeting internal and external guests with the most professional manner *Make sure the office space is well maintained and looked after. To Apply If you are confident you meet the requirements below: *Graduated with a degree in English, Management, or Business related fields *Passionate about operation side of business *Have at least 3 years working experience in an administration role, able to act as an effective admin assistant independently *At least 1 year experience working in the UK in a similar role *Fantastic language skills in both Mandarin and English, both speaking and writing *Able to translate verbally and in writing at high accuracy and efficiency *Basic understanding of UK business laws and regulations *Great professional demeanour and excellent phone skills *Proactive with good multi-tasking skills *Previous experience working in an investment environment would be adventurous *Great communicator and people person *Previous experience working in Chinese background company/culture would be an advantage Please get in touch with your updated CV! This is a fantastic opportunity for a well rounded candidate who wish to develop his/her career in administration and aspire to progress in business operations.