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Receptionist & Office Assistant

Our client, a global logistics company, is seeking a receptionist and office assistant for their offices in central Paris.

You will be responsible for meeting and greeting all guests as well as answering and redirecting incoming calls. You will have responsibility for maintaining a smart and organised office. You will be a great communicator with a “Can Do Attitude” and have the capability to find creative solutions. You will be someone who thrives on being challenged within a fast paced environment and who is keen to bring their own ideas and improvements.

Responsibilities

 

  • Creating a warm welcome for all visitors and ensuring the effective and smooth running of reception
  • Managing the switchboard and screening calls
  • Greeting and settling guests and offering refreshments
  • Managing the meeting rooms & ensuring they are set up with relevant requirements; ensuring phone/video conference is enabled where necessary
  • Ensuring meeting rooms, reception and office are kept clean and tidy at all times
  • IT Support for video- and audio conferences, as well as basic general IT Support
  • On-boarding and orientation of new starters/Liaising with HR and IT for a smooth leaver process
  • Organising and overseeing all catering
  • Ensure copiers in office are all functioning and stocked with paper each morning
  • Dealing with incoming and outgoing post quickly and efficiently as well as dealing with couriers
  • Ensuring office supplies and stationery are ordered and stocked at all times and ensuring tidiness of stationery stock room
  • Grocery inventory & ordering
  • Adhering to set office budget including effective supplier negotiations, inc. renegotiating costs to secure best possible pricing on all purchased items
  • Organising emails/decoration/gifts/meals for birthdays, leavers, etc.
  • Managing archiving – maintaining accurate records and requisitioning/sending back boxes
  • Pro- Actively participate in the development of our Office and organisation
  • Select and liaise with all office suppliers, including travel suppliers and hotels arranging corporate rates where applicable

 

Profile Required:

  • Bilingual French / English
  • Experience in a reception / admin role
  • IT literate, experience with meeting room hardware & software
  • Initiative: a self-starter
  • Flexibility, willingness to help and “can do” attitude
  • Enjoys teamwork and collaboration
  • Well-organised; strong work ethic
  • Unquestioned personal and professional integrity

 

Salary: 25-30K€ + 2500€ bonus

 

Please send your CV to m.collins@eurolondon.fr


Please note that only shortlisted candidates will be contacted and that valid working papers are essential.

 

 

Consultant

image

Megan Collins

Equipe : Paris

Spécialisée en : Recrutement de profils internationaux pour le marché français.

Consultante à Euro London depuis : 1999

A propos de moi :  Megan a ouvert le bureau français d’Euro London à Paris en 2001 puis en a pris la direction jusqu’en 2005. Elle a ensuite travaillé en interne pour le cabinet d’avocats Freshfields Bruckhaus Deringer où elle s’est spécialisée en recrutement d’avocats, commerciaux et professionnels du marketing. Revenue au cabinet Euro London en 2011, elle s’est concentrée sur les postes internationaux pour le marché français. Megan est bilingue Français/Anglais.

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