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Office Coordinator Wiesbaden

 We are looking to recruit an experienced, self-sufficient Office Coordinator and secretarial support that can be relied upon to manage day to day administration and operation. This person must be fluent in both the German and English language, especially pertaining to the business sector.


Office Coordinator - Cosmetics



Duties & Responsibilities:

Responsible for the administration of general office services such as reception, stores, catering, maintenance, mail and messenger services, printing, health & safety etc. Other duties may be assigned in compliance with the general nature of the role and function.

Office Management 

  • Supporting the Country Manager in all aspects of administrative and secretarial work.
  • Responsible for maintaining office plant, machinery, and building in conjunction with Service Contractors
  • Keeping of Service Contract Agreements and records/­ Archiving documents/filing .
  • Receiving visitors, answering telephones and receiving deliveries , post etc.
  • Ordering Stationery/Printing


  • Overseeing the social media accounts.


  • Overseeing the accounting system financial transactions; including VAT management, 
  • Filing of expense claims/- Handling/-Coordination of incoming Supplier invoices
  • Invoicing 
  • Cash-book management.


  • Implementing and streamlining process to ensure operations runs smoothly.


Skills & Experience:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

  • Self-starter with a “can do” attitude and entrepreneurial work ethic
  • Must be able to demonstrate a solid background in an admin co-ordination role 
  • Excellent administration and organising skills to meet set/agreed deadlines
  • Excellent internal and external customer facing skills
  • Excellent communication and negotiation skills at all levels in German and English
  • Must be proficient in all aspects of IT administration
  • Be a strong team player who is happy to join a fast based, e-commerce company.
  • Flexible and pro-active work ethic
  • Approachable, friendly and ready to help attitude
  • Good working knowledge of Microsoft office
  • 3 years + experience in similar, customer oriented roles
  • Creative/innovative with the ability to solve problems



  • Rapid growth business with great future progression opportunities.
  • Contracted 9am to 5pm; actual working hours 9:30am to 4:30pm
  • Summer and Winter Bonus


If you would like to apply for the above role then please send your application documents (CV in English) to Silke Kiessig via Please quote reference number GFSKOMWI in your cover sheet.




Silke Kiessig

Team HR and Secretarial & Administration - Germany

Languages: German, English & Spanish

About Silke:

Silke has lived in various countries in Europe, Asia and America.

For the past 8 years she has worked in Ireland, Spain and Germany recruiting various positions. This has given her an excellent overview of the local and EU job market.

When she is not in the office you can find her outdoors: hiking, biking and canoeing.


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