Secretarial & Support

Secretarial and support staff with the ability to communicate fluently in more than one language are not only essential in the contemporary commercial world, they are the lynchpin of many organisations. Whether your search is for a temporary or permanent team member, Euro London Appointments have the right network and an enviable reputation of attracting the best talent.

If your need is for a temporary receptionist or an executive PA, Euro London Appointments provides a reliable, service-driven approach to secretarial and support personnel provision.

 

  • Looking to stay within the recruitment industry but you hate the sales part? OR You are a successful in-house/HR Recruiter that desires the career recognition and rewards that your success should deliver at this point in your career?   The perfect opportunity now awaiting you at Euro London Appointments!   Recruiter – Automotive industry Munich based – German & English fluent   This is a perfect moment to join our Munich team to be part of the ongoing success story and building further on our undoubted strong position in the market.     You will be responsible for managing end to end recruitment cycles for temporary/contract positions as well as maintaining and building on client and candidate relationships on behalf of our key client a world class global automotive brand.   Skills and Experience •Excellent communication skills in German & English, both written and verbal •Significant experience recruiting across diverse multifunctional job types/business areas, with a clear understanding of relevant qualifications, skills & knowledge and where and how to actively source candidates. Experience may have been gained through agency, onsite or in-house HR Recruitment however, in depth Recruitment knowledge within the Contract/Temp markets is highly desirable •Ability to write clear and compelling job specifications and adverts •Highly proficient computer skills to include, Internet, MS Office Suite, e-mail functions and working knowledge of web-based job boards •Excellent relationship building skills and ability to exhibit friendly, professional customer service at all times •Results driven and self-motivated with passion to meet and exceed objectives •Effective interpersonal skills - Able to interact and communicate at all levels of candidates and client personnel •Ability to manage and react efficiently to high volume recruitment •Ability to function independently while being detail oriented with administrative and organizational skills •Be available to work before/after typical office hours as deemed necessary to support both internal and key account client needs   Primary Responsibilities:   •Sourcing candidates via online advertising, referral, networking, database, career jobsites and proactive approaches •Managing, developing and building in-house candidate database and talent pools •Contacting and interviewing prospective candidates and retaining an audit trail of contact •Conducting telephone/face to face screening and review of skills and experience as part of the qualification process of candidates •Liaising with line managers to ensure feedback is given on all CVs and interviews •Providing credible, consultative recruitment services and supporting the client during the entire recruitment process lifecycle •Managing the offer process – including providing up-to date salary/rates to agreed SLA   •Successful candidate transition from offer stage to start date •Conduct orientation for new workers either face-to-face or via phone while providing the new hire on-boarding pack/contracts •Retaining contact with candidates placed via direct recruitment on an ongoing basis •Providing regular reporting on recruitment activity to the Account Manager and Regional Director, ensuring compliance with service level agreement (SLA) targets and key performance indicators (KPI) and all client policies including approval systems are met •Ensuring direct sourcing strategies are agreed and channels identified to deliver against vacancy requirements •Maintaining and refining candidate available talent pools through ongoing candidate relationship management •Ensuring that all candidate contact promotes the client’s world class employer brand •Maintaining and building internal relationships with the Client and its Hiring Managers •at all levels of management within the client business units to ensure recruitment plans and organisational hire targets are met •Writing approved job adverts in line with legislative requirements where required •Ensuring all approved roles are advertised internally and on external careers site •Record keeping and administration processes ensure the client’s applicant tracking system is accurate and up to date at all times   If you would like to apply for this exciting opportunity then please forward your CV in Word format to Miren Menabrito (m.menabrito@eurolondon.de).   All applicants must have valid documentation to work in Germany.   Thank you for applying to Euro London Appointments, Europe’s largest independent language consultancy. Please be advised that documents will be treated in the strictest of confidence and that your application will not be forwarded without your permission. We aim to respond as promptly as possible to your application, however, due to the high level of CVs we receive we are only able to respond to applicants whose profile matches our Client’s requirements. To enquire about other vacancies please visit our website at www.eurolondon.de

  • Our client, a well-reputed international organisation, is looking for an Operations / Administration Coordinator based in Fontainebleau. You will work in a truly multi-cultural capacity so an excellent command of English is imperative for the role. There are two roles available (a one year fixed term contract and a 6 month contract).   This team is focused on organizing visits from international professional coaches / career counsellors to the organisation, with an aim to provide excellence in leadership development. You will be responsible for all administrative and logistic aspects involved in preparing coaching interventions and leadership journeys for relevant departments and external clients in France and internationally. As part of the job you will be responsible for managing the relationship with the development coaches/consultants, the pre-coaching preparation, the logistics of the coaching delivery, and also post-delivery follow-up. You will also be responsible for keeping confidential data about participants and ensuring smooth communication at all times.   Required profile: Experience in a coordination, customer service, executive assistant or operations function Experience with processing and administration Bilingual English / French This is a hands-on position that requires somebody who can deal with multiple stakeholders from different backgrounds (including both external service providers and participants) as well as several programmes simultaneously and an ability to pro-actively manage priorities.    Salary : 26-29K€   Please send your CV to m.collins@eurolondon.fr   Please note that only shortlisted applicants will be contacted.  

  • Finance Assistant The Company The company is a fast-growing Mobile Marketing start-up based in Central London (HQ), Paris, Frankfurt, Geneva, New York, Singapore, Tokyo and Hong Kong. They specialise in bespoke Mobile Marketing campaigns. They are a premium brands specialist working with 100 brands and create innovative ad campaigns to run on 4,000 high-end publishers relevant to their customer base in 35 markets. Job Description The Finance Assistant will report to the CFO. The main responsibility of the role is the maintenance of financial records, the processing of income and expenditure, purchase of goods and services and the undertaking of a range of financial reporting and administrative tasks for their Geneva and Paris office. This position is based in London. Responsibilities: -Accounts payable: Managing suppliers and purchase ledgers and making payments -Accounts receivable: Billing clients and taking care of credit control -Keeping records of invoices, administration documents, filling, updating spreadsheets -Processing employee expense reports and organising payments -Participating in payroll process and HR tasks with local HR/Accountant -Preparing monthly reports with CFO to be sent to the local accountant Personal Specification - Attention to detail and organised - Ability to work on own initiative as well as part of a team - Ability to work under pressure and meet team deadlines - Technical ability (Microsoft and Mac Office) - Fluent in English and French Package - 25 Working days holidays (in addition to bank holidays) - Participation on gym membership - Team events This is an exciting permanent opportunity beginning immediately. If you are currently available and have the required skill set please send your CV in word format. Thank you for your interest in Euro London Appointments. Please be advised CVs will be treated in the strictest of confidence and that your application will not be forwarded without your permission. We aim to respond promptly to your application however, due to the high level of CVs we receive we are only able to respond to applicants whose profile matches our Clients requirements. For more jobs please visit our website at www.eurolondon.com.

  • My client is a specialist in their industry, and a lot of their work revolves around non-for-profit organisations. They pride themselves upon being a socially responsible firm in the money transfer services industry, and this vacancy is open in their London OR Birmingham office. If you have experience of compliance within financial services and are completely fluent in Somali, this could be the opportunity for you. Please note that travel will be required in this role. Responsibilities include (but are not limited to): *Ongoing training of front line staff in terms of ensuring full compliance during the money transfer process *Running quarterly audits and internal reviews to identify areas for improvement, and implementing appropriate actions where necessary *Producing and developing action plans providing guidance on dealing with issues *Investigating potential breaches of AML regulations and escalating where necessary *Enforcing compliance across the team of representatives *Managing and storing sensitive data as appropriate, in line with AML policies Skills Required: *Fluency to native level in both Somali and English (both written and spoken) *Educated to degree level or equivalent *Holder of a recognised AML qualification *Previous experience within the financial industry preferred *Clear communication and good client service skills *Great organisational, problem solving and analytical skills *Excellent MS Office and IT Skills *You must have flexibility to accept weekend work where necessary *A clean driving licence What they can offer you: *Sponsorship Scheme for Study *Eyecare Vouchers *Cycle to Work *Long time service bonus *Flexible working hours *Pension scheme This is an exciting permanent opportunity beginning immediately. If you are currently available and have the required skillset please send your CV in word format. Thank you for your interest in Euro London Appointments. Please be advised CV's will be treated in the strictest of confidence and that your application will not be forwarded without your permission. We aim to respond promptly to your application however, due to the high level of CV's we receive we are only able to respond to applicants whose profile matches our Clients requirements. For more jobs please visit our website at www.eurolondon.com.

  • Lust auf Yoga gesponsert vom Arbeitgeber? Du arbeitest derzeit in einem erstklassigen Hotel oder sogar schon am Empfang und suchst nun nach einer neuen Herausforderung? Du suchst eine Stelle mit regulären Arbeitszeiten, möchtest aber auf Kontakt zu Kunden nicht verzichten? Du möchtest in einem modernen Umfeld im Herzen Münchens arbeiten? Dann bewerbe Dich noch heute! Für meinen Kunden im Herzen von München, bin ich derzeit auf der Suche nach einer/m Rezeptionist/- in Deine Aufgaben: Du bist erster persönlicher und telefonischer Ansprechpartner für internationale Kunden Du organisierst in einem Team den Empfangsbereich Du organisierst, koordinierst und unterstützt den reibungslosen Ablauf von Meeting und Events Du kümmerst dich um die Bewirtung von Gästen und das Catering Du koordinierst und beauftragst Dienstleister und Kuriere   Dein Profil: Du hast eine erfolgreich abgeschlossene  eine kaufmännische Ausbildung oder Ausbildung zum/r Hotelfachmann/frau Du hast schon erste Empfangserfahrung, beispielsweise in einem Hotel gesammelt oder bist neugierig Du besitzt ausgezeichnete Deutsch- und fließende Englischkenntnisse  in Wort und Schrift Du bist ein Droubleshooter und hast ein kompetentes Auftreten Du hast Spaß am Umgang mit Menschen Interessiert? Diese Benefits werden geboten: Modernes Büro im Herzen Münchens (5 Gehminuten von der Isar) Arbeit in einem internationalen Umfeld Attraktive Vergütung und Boni (PT & Yoga) Sollte diese Stelle interessant für Sie sein oder sollten Sie noch weitere Fragen haben, dann freue ich mich über Ihren Lebenslauf (im Word Format) und Ihre Zeugnisse, m.ziegleder@eurolondon.de Für weitere Fragen stehe ich Ihnen jederzeit gerne unter 089-23239580 zur Verfügung. Vielen Dank, dass Sie sich bei Euro London Appointments beworben haben.  Wir sind Europas größte, unabhängige Personalagentur, die sich auf die Vermittlung von mehrsprachigem Personal spezialisiert hat. Wir versichern Ihnen, dass alle eingesandten Dokumente höchst vertraulich behandelt werden und ihre Bewerbung nur mit Ihrer ausdrücklichen Genehmigung weitergeleitet wird. Wir versuchen, so schnell wie möglich auf Ihre Bewerbung zu reagieren, bitten Sie aber um Verständnis, dass wir aufgrund der hohen Anzahl von Bewerbungen, die wir tagtäglich erhalten, nur auf Bewerbungen antworten können, die dem vorgegebenen Anforderungsprofil unserer Kunden entsprechen. Falls Sie Interesse an weiteren offenen Stellenangeboten haben, besuchen Sie uns gerne auf www.eurolondon.de .

  • Unser Kunde, ein international tätiges Private-Equity-Unternehmen mit Standorten u.a. in London, New York und Shanghai sucht derzeit für das Büro in Frankfurt eine/n Receptionist (m/w)  Vollzeit Frankfurt am Main Ihre Aufgaben: Sie sind erster Ansprechpartner extern wie intern Begrüßung der Gäste Sie nehmen Anrufe auf Deutsch und Englisch entgegen und leiten diese weiter Koordination der Konferenzräume und Organisation der Meetings Bestellung von Büroausstattung- und material sowie Catering für Meetings Aufsetzen von Telefon- und Videokonferenzen Administrative Unterstützung Diese Fähigkeiten bringen Sie mit erfolgreich abgeschlossene Ausbildung gerne als Hotelfachmann/frau oder kaufmännische Ausbildung erste Berufserfahrung idealerweise als Empfangsmitarbeiter fließende Deutschkenntnisse sowie fließende Englischkenntnisse  in Wort und Schrift Gute Kenntnisse in MS Office Sie sind ein Teamplayer, flexibel und kommunikativ Unser Angebot Vielseitige  Aufgaben in einem internationalen Team nutzen Sie täglich Ihre Englischkenntnisse   Bitte senden Sie Ihre aussagekräftige Bewerbung mit frühestem Eintrittstermin sowie Gehaltsvorstellung unter Angabe der Referenz: GFLS/339137 an Laura Schaub via l.schaub@eurolondon.de. Vielen Dank für Ihre Bewerbung bei Euro London Appointments, der größten unabhängigen Personalagentur in Europa, welche auf die Vermittlung von mehrsprachigem Personal spezialisiert ist.  Wir versichern Ihnen, dass alle eingesandten Dokumente höchst vertraulich behandelt werden und Ihre Bewerbung nur mit Ihrer ausdrücklichen Genehmigung an unsere Kunden weitergeleitet wird. Weitere offene Stellenangebote finden Sie auf unserer Webseite www.eurolondon.de.

  • Unser Kunde, eine renommierte Wirtschaftskanzlei, sucht ab sofort für das Büro in Frankfurt eine/n Empfangsassistent (m/w) in Vollzeit Frankfurt am Main   Als Empfangsassistent/in begrüßen Sie nicht nur Gäste und Geschäftspartner, Sie sind außerdem für eine Vielzahl unterschiedlicher Bereiche verantwortlich wie z.B. Sie sind erster Ansprechpartner extern wie intern Betreuung der Telefonzentrale und aller eingehender Anfragen Koordination der Konferenzräume Organisation von Events Bestellung von Büroausstattung- und material sowie Catering für Meetings Postbearbeitung Gelegentliche Unterstützung des Sekretariats Diese Fähigkeiten bringen Sie mit erfolgreich abgeschlossene Ausbildung als Bürokauffrau/mann, Hotelfachfrau/mann, Fremdsprachenkorrespondent/in oder ähnlich erste Berufserfahrung in einer ähnlichen Position fließende Deutschkenntnisse sowie sehr gute Englischkenntnisse  in Wort und Schrift Gute Kenntnisse in MS Office Sie sind ein Teamplayer, flexibel und kommunikativ Unser Angebot Vielseitige Aufgaben mit Kundenkontakt Ein sympatisches Team freut sich auf Sie!   Bitte senden Sie Ihre aussagekräftige Bewerbung mit frühestem Eintrittstermin sowie Gehaltsvorstellung unter Angabe der Referenz: GFLS/339188 an Laura Schaub via l.schaub@eurolondon.de. Vielen Dank für Ihre Bewerbung bei Euro London Appointments, der größten unabhängigen Personalagentur in Europa, welche auf die Vermittlung von mehrsprachigem Personal spezialisiert ist.  Wir versichern Ihnen, dass alle eingesandten Dokumente höchst vertraulich behandelt werden und Ihre Bewerbung nur mit Ihrer ausdrücklichen Genehmigung an unsere Kunden weitergeleitet wird. Weitere offene Stellenangebote finden Sie auf unserer Webseite www.eurolondon.de.

  • We are currently looking for an Arabic/ Portuguese/ Japanese/ French/ German or Russian speaking Sales Support Executive for our client who is an international fast growing company. The office is a 15-minutes walk from Canary Wharf station, where you can see the beautiful views of the skyscrapers and canals. This is a great opportunity to work for an amazing company to use all your language skills and ambitious nature to the maximum! About the Role: Supporting the sales and marketing team Using the phone and email in order to generate qualified leads Using social media to identify key contacts Responding to live enquiries and requests Effectively transfer qualified opportunities to the Regional Account Managers Monitoring the state of renewals and retention of customers Working closely with marketing and sales teams to design and implement successful lead funnel plans and strategies Utilise company's CRM to develop a predictable flow of qualified opportunities, and to import all the information accurately and consistently for proper tracking and follow-up The Ideal Candidate: Arabic/ Portuguese/ Japanese/ French/ German or Russian speaking Sales Support Executive who holds a valid working permission Strong previous working experience in generating leads A quick learner who is highly driven to succeed and capable of prioritising and multitasking Excellent communication and organizational skills Strong attention to detail with a high level of responsiveness Someone comfortable with working to tight deadlines in a busy environment You MUST be able to LEGALLY work in the UK! If you are looking for an exciting opportunity where you can use your language skills, please send an updated CV in Word format to Tea Mastelic at t.mastelic@eurolondon.com. Thank you for your interest in Euro London Appointments. Please be advised CVs will be treated in the strictest of confidence and that your application will not be forwarded without your permission. We aim to respond promptly to your application however, due to the high level of CV's we receive we are only able to respond to applicants whose profile matches our Clients requirements. For more jobs please visit our website at www.eurolondon.com.

  • You love a mix of administrative tasks and client contact? The phone is your best friend? You like to provide some personal assistance to a Managing Director once in a while?   On behalf of a renowned Real Estate company we are currently looking for a Administrative Assistant (m/f) part-time / 20h per week 18 month contract asap YOUR JOB: organize calls, meetings and conferences calendar management coordinate and manage travel arrangements and expenses organize, process and file documents process invoices (electronic & paper) organize team events correspondences in German and English providing information to stakeholders and clients provide personal assistance to the Managing Director YOUR PROFILE: You have previous experience in reception, assistance, administrative tasks or something similar. You are very enthusiastic about the real estate and investment industry. You know Word, Excel and the other MS-Office programs very well and you are familiar with using them in a professional context. You are very organized and you have an excellent attention to detail. You are stress resistant. You’re generally an outgoing person with effective communication skills. You speak English and German fluently. THE COMPANY: Our client is a well-rated and highly international company out of the Real Estate sector who is looking for somebody to join their team for a maternity cover.   If this piqued your interest, please send your CV, your earliest entry date as well as your salary requirement and 5 bullet points why you’re perfect for that position to:  s.kiessig@eurolondon.de Please note: All applicants must be eligible for, and have valid documentation to work in Germany. Thank you for applying to Euro London Appointments, Europe's largest independent language consultancy. Please be advised that documents will be treated in the strictest of confidence and that your application will not be forwarded without your express permission.  To enquire about other vacancies please visit our website at www.eurolondon.com.

  • Our client is seeking a trilingual French, German and English Sales Assistant / Sales Administrator. Responsibilities: Within the Client Service & Quality department, you will provide a high level of after sales care to international customers: Provide information and assistance to clients in Germany, France and other countries Interface between clients and technicians Prepare quotes Order management and guarantee follow up Track shipment of goods and customs formalities Stock management Invoicing and follow up of payments Profile required: Trilingual German, French, English Previous experience in a sales admin role in an international environment Strong interpersonal skills, good sense of client service   Salary: 30-36K€ + prime de participation conséquente (en moyenne, à peu près 3 mois de salaire), TR 9€ pris en charge à 60% par la Direction, CE, évolution annuelle de salaire entre 3 et 5%   Location : 91460 Marcoussis (RER B)   Please send your CV to m.collins@eurolondon.fr   Please note that only shortlisted candidates will be contacted