Secretarial & Support

Secretarial and support staff with the ability to communicate fluently in more than one language are not only essential in the contemporary commercial world, they are the lynchpin of many organisations. Whether your search is for a temporary or permanent team member, Euro London Appointments have the right network and an enviable reputation of attracting the best talent.

If your need is for a temporary receptionist or an executive PA, Euro London Appointments provides a reliable, service-driven approach to secretarial and support personnel provision.

 

  • Are you a German speaker looking for an opportunity to build a career within Accounts but are being pushed back due to lack of experience? Or perhaps you are well in to your Accounts career and are looking to join a close knit team who place a high value on work life balance. Euro London Appointments are currently working with a well known retailer in search of a German speaker join their international finance team in London and you will support their DACH customer base. If lack of experience is your concern, full training will be provided for ambitious candidates with an interest or even very little accounts experience who are keen to learn. If you love the buzz and excitement of working within the Retail industry (not to mention the amazing staff discount!) we have a great role available for you! Key responsibilities: * Working with and supporting DACH teams and customers directly with financial queries relating to payment matching, returns, offers and debt collection. * Ensuring queries are dealt with sensitively and efficiently. * Invoicing, Payments, and Returns - Processing and matching payments on Debtor Accounts. * Investigating discrepancies * Processing customer refunds. * Actively be aware of balances due. Chasing balances to prevent them from becoming overdue/ bad debt * General Assistance as and when required to support the finance team as a whole. The ideal candidate will have: * Fluency in written and spoken German and English * Education or some experience in a similar role * Proficient in Microsoft Excel * Customer orientated with strong attention to detail * Incredibly organised and skilled at prioritisation * A positive, can-do attitude, the team are very busy and we are looking for someone who can work on their own initiative and lighten the load. What can our client offer you: * International exposure * Close knit and collaborative working environment * Annual clothing allowance, staff discount on their clothing range and many other fantastic benefits * Flexible hybrid working model This is a truly fantastic opportunity for candidates available immediately who are looking for a role where you can get stuck in and help the business to continue to grow their international markets. Contact us today to apply or find out more! Please be advised CVs will be treated in the strictest of confidence and that your application will not be forwarded without your permission. We aim to respond promptly to your application however, due to the high level of CV's we receive we are only able to respond to applicants whose profile matches our Clients requirements. For more jobs please visit our website.

  • I am working with a global leader in Healthcare Research. This company provides both qualitative and quantitative healthcare market research. This research supports the healthcare industry globally.   Through their network of brands, partners and healthcare professionals this organisation has research projects active in over 70 countries globally.   Through recent acquisition, the need for change and to strengthen the German team they are currently looking for a Qualitative Research Manager   The Role: The Qualitative Research Manager will be responsible for the life cycle of research projects from start to completion.   You will be the key point of contact for the client during the project life cycle and manage all queries and any changes.   You will have responsibility for setting up survey links and recruiting panellists on the phone as well as client briefings in order to create questionnaires.   You will manage information flow and ensure deadlines are met.   Compilation and presentation of results are a key part of the role.   You: You be comfortable talking on the phone and have the patience to both listen and achieve your results.   You will have worked on complex qualitative research projects in a commercial environment.   Previous experience in Market Research is key as an understanding of field work is essential.   Fluency in both German and English is a must.   You will be comfortable giving presentations of results in both German and English. The role can be both office, hybrid or remotely based in Germany. Office in the Düsseldorf area.   Benefits: Compensation is competitive for the right person.   If interested please send your cv to Emma Brady Thank you for applying to Euro London Appointments, Europe's largest independent language consultancy. Please be advised that documents will be treated in the strictest of confidence and that your application will not be forwarded to any client without your express permission. 

  • I am working with a global leader in Healthcare Research. This company provides both qualitative and quantitative healthcare market research. This research supports the healthcare industry globally.   Through their network of brands, partners and healthcare professionals this organisation has research projects active in over 70 countries globally. Through recent acquisition, the need for change and to strengthen the German team they are currently looking for a   Panel Solutions Manager   The Role:   The Panel Manager is responsible for ensuring both quantitative and qualitative research projects are delivered on time and within budget.   You will manage and support a team of researchers to ensure the research panel has the right resources to manage each research project.   You will design, lead and execute panel building activities for the German speaking region as well as focusing on working on a variety of recruitment methodologies for your projects including email campaigns, desk research, blogs, calling and social media.   In addition you will monitor the performance of projects while maximising internal resources to ensure full project coverage.   You: Excellent communication both verbal and written in both English and German.   The ability to look at data in order to calculate incidence and response rates on projects.   Previous experience in a commercial research role managing research projects and an understanding of field work.   The ability to supervise a small team of researchers.   The role can be both office, hybrid or remotely based in Germany. Office in the Düsseldorf area.   Benefits: Compensation is competitive for the right person.   If interested please send your cv to Emma Brady   Thank you for applying to Euro London Appointments, Europe's largest independent language consultancy. Please be advised that documents will be treated in the strictest of confidence and that your application will not be forwarded to any client without your express permission. 

  • I am partnering with an international medical devices company focused on women’s health. With a presence globally and more than 5,000 employees globally, they are now growing their team further in Germany. We are recruiting a Service Contract Supervisor – w. German and English for the DACH region. The role is to be based in their new German HQ in Berlin and is offered as a hybrid role with 3 days in the office and 2 days optionally in a home-office.   Service Contract Supervisor (m/f/d) – German & English Permanent / full time / hybrid / Berlin   As the new Service Contract Supervisor, it will be your responsibility to provide supervision, leadership, coaching and daily direction to your 3-person team consisting of Service Contract Administrators. The team offers administrative support in the areas relating to the services of the medical devices. This includes contract renewals and the management and administration of the service contracts, working closely together with both sales and the field service engineers.   Your new responsibilities will include: Develop, motivate and lead the team Support the team in managing and overseeing new contracts as well as contract renewals Work closely with sales / key account management on new Bid/ Tender Proposals Identify and drive improvements to processes and procedures Responsible for the achievement of revenue generation through service contract renewals Referral point for any client issues, concerns or escalations Build and maintain good relationships with the internal teams, stakeholders and key clients   Your qualifications and experiences Previous experience in a team management/ supervisor role Ideally experience working in a similar administrative role. This can include contract management, renewals, order management, claim management, supply chain support, customer service, sales administration etc. Costumer focused and demonstrable ability to interface with internal stakeholders and externals clients Ability to problem solve Reporting skills – ability to use an ERP system (ideally Salesforce) Good planning and time management skills Fluent German and English   Your new employer and how to get in touch This is a great chance to work for someone with first experience in a team lead/ supervisor role, who wishes to develop further and work for a large international corporation. I would be happy to receive your application!   To apply for this position and for further information please send your CV by email to Karin Furberg (k.furberg@eurolondon.de) referring to the reference no. 351358. Alternatively call +49 (0)69-21932-218.

  • Ich suche für eine Anwaltskanzlei im Herzen von München eine/n Partner Assistant (m/w/d) mit dem Schwerpunkt Rechnungsstellung   Was darfst du erwarten? Ein junges, amikales Team und internationale Atmosphäre Mitarbeiterveranstaltungen, inklusive Fortbildungen wie zum Beispiel ein Legal English Kurs Gehalt ab ca. 45.000€ p.A. Einstiegsgehalt plus Zuschüsse, wie z.B. das MVG Ticket   Erkennst du dich wieder? Abgeschlossene Ausbildung, wie z.B. Fremdsprachenkorrespondent/in oder Bürokauffrau/mann Zahlenaffinität und Freude daran, mit ihnen zu jonglieren Du konntest schon 1-2 Jahre Erfahrung als Assistent/in sammeln, vielleicht sogar in Kanzleien, Private Equity Firmen oder im größeren Corporate Umfeld? Du sprichst Englisch und Deutsch verhandlungssicher Neben MS Office hast du auch schonmal mit Abrechnungsprogrammen gearbeitet und findest dich bei diesen Dingen gut zurecht   Welche Aufgaben auf dich warten? Deine Hauptaufgabe ist die Bearbeitung und Stellung von Rechnungen für deine Partner Daneben übernimmst du klassische Assistenz- und Sekretariatsaufgaben wie Telefonverkehr und schriftlicher Korrespondenz, aber auch mal Reiseplanung und -Abrechnung oder Akten   Bitte beachte, dass wir nur Bewerber/innen berücksichtigen können, die Deutsch und Englisch mindestens auf C1 Niveau sprechen und uns den Lebenslauf in Deutsch zusenden! Wir freuen uns über deine Bewerbung auch wenn du noch nicht im juristischen Bereich gearbeitet hast!     Sollte diese Stelle interessant für dich sein oder solltest du noch weitere Fragen haben, dann freue ich mich über deinen Lebenslauf im Word Format an Stefanie Plug, s.plug@eurolondon.de Für weitere Fragen stehe ich dir jederzeit gerne unter 089-232395815 zur Verfügung.   Vielen Dank für deine Bewerbung bei Euro London Appointments, der größten unabhängigen Personalagentur in Europa, welche auf die Vermittlung von mehrsprachigem Personal spezialisiert ist. Wir versichern dir, dass alle eingesandten Dokumente höchst vertraulich behandelt werden und deine Bewerbung nur mit deiner ausdrücklichen Genehmigung an unsere Kunden weitergeleitet wird. Weitere offene Stellenangebote findest du auf unserer Webseite www.eurolondon.de.

  • Office Manager - Italian speaker I am pleased to be working in partnership with an exciting growing firm in the Legal and Accounting industry who are seeking a professional to join their team in a key position for the company. With varied responsibilities, they are seeking an Office Manager with basic bookkeeping skills and a proactive attitude. Please note that this position is full-time based in the office in central London. Main Responsibilities: * Bookkeeping activities (issuance of pro-forma and invoices, upload of invoices and expense notes in accounting software and cooperate with external accountants); * Management of CRM and preparation of time-reports for the partners and/or the clients; * Typing documents, client correspondence, and preparing presentations; * Translation of (legal) documents from English to Italian and vice versa for clients; * Planning meetings, conferences, seminars and other events; * Cooperate with the teams based internationally for organizational and administrative matters; * Providing PA support to the two partners, including diary management and travel arrangements; * Responsibility for clients' reception and greeting; * Dealing with couriers, suppliers and external contractors of the firm. Desirable skills: * Excellent knowledge of MS Office * Good knowledge of invoicing and bookkeeping * Fluent Italian and English * Experience using Xero * Experience in the legal or financial sector Apply today for a confidential chat to find out more. Please be advised CVs will be treated in the strictest of confidence and that your application will not be forwarded without your permission. We aim to respond promptly to your application however, due to the high level of CV's we receive we are only able to respond to applicants whose profile matches our Clients requirements. For more jobs please visit our website.

  • Euro London Appointments are currently working with a well known retailer in search of a German speaker join their international finance team in London and you will support their DACH customer base. This brand is going through a very exciting transition period in 2023 with a brand new product line. The DACH market is one of their strongest so now is a fantastic time to be part of this team. Key responsibilities: * Working with and supporting DACH Call Centres and customers directly with financial queries relating to payment matching, returns, offers and debt collection. * Ensuring queries are dealt with sensitively and efficiently. * Invoicing, Payments, and Returns - Processing and matching payments on Debtor Accounts. * Investigating discrepancies * Processing customer refunds. * Reporting - Providing weekly/ monthly reports for the DACH market including review of Ageing reports, reconciliation and investigate errors. * Actively be aware of balances due. Chasing balances to prevent them from becoming overdue/ bad debt * General Assistance as and when required to support the finance team as a whole. The ideal candidate will have: * Fluency in written and spoken German and English * 2 years experience in a similar role * Proficient in Microsoft Excel * Customer orientated with strong attention to detail * Incredibly organised and skilled at prioritisation * A positive, can-do attitude, the team are very busy and we are looking for someone who can work on their own initiative and lighten the load. This is a truly fantastic opportunity for candidates available immediately who are looking for a role where you can get stuck in and help the business to continue to grow their international markets. This role will start as a 6 month fixed term contract with possibility of further extension. Apply today to find out more! Please be advised CVs will be treated in the strictest of confidence and that your application will not be forwarded without your permission. We aim to respond promptly to your application however, due to the high level of CV's we receive we are only able to respond to applicants whose profile matches our Clients requirements. For more jobs please visit our website.

  • Finance Administrator- Budapest Salary: Annual salary of 6,600,000 - 6,800,00 HUF = approx. £14,476 - £14, 905. Euro London Appointments are working with a global facilities management company who are looking for a Finance Administrator to join their international office in Budapest. This is a truly fantastic opportunity for someone looking to further their career in an financial admin function for a global brand with the use of your language skills. The main objective of this role is to operate as a Finance and Commercial support administrator to the office in Budapest with collaboration and support to other European offices. You will be part of the European Commercial Team in Budapest who will be able to assist with providing European invoice copies for overseas VAT returns & providing other duties once overseas VAT returns have been completed e.g. receipting of invoices or communicating with suppliers who are chasing payment. Responsibilities will include, yet not limited to: * Run monthly overseas VAT control sheet from SAP. * Collating overseas invoices to ensure local tax advisors receive appropriate information in an accurate & timely fashion. * Maintain VAT control accounts within established procedures and take appropriate action to make payments, reconcile & resolve discrepancies. * Communicate & deal with overseas VAT advisors to resolve basic issues & problems, escalating to management if technical support required. * Once VAT returns have been filed, provide support to commercial team e.g. receipting of invoices & dealing with overseas payment queries. Who is our client looking for? * This position requires a confident, strong part qualified accountant * The ability to work independently and to be able to use your own initiative * Able to work to deadlines with strong attention to detail, who is organised and can manage multiple filing deadlines each month. * Previous experience of preparing VAT returns and doing balance reconciliations would be an advantage * Excellent communication skills in English and Hungarian are required as you will communicate internally & externally with overseas tax advisors. In return our client will support you in your personal and professional development and provide a very friendly and welcoming work environment. Apply today to find out more about this great opportunity. Please be advised CVs will be treated in the strictest of confidence and that your application will not be forwarded without your permission. We aim to respond promptly to your application however, due to the high level of CV's we receive we are only able to respond to applicants whose profile matches our Clients requirements. For more jobs please visit our website.

  • Team Assistant (m/w/d) in Berlin wanted!   Was wird geboten Flexibles und mobiles Arbeiten nach Absprache Weiterbildungs- und Entwicklungsmöglichkeiten Büro in attraktiver Lage mit guter Infrastruktur Ergonomische Arbeitsplätze, moderne Arbeitsmittel und natürlich auch Kaffee, Tee, Wasser, Softgetränke und frisches Obst Team-Events und Veranstaltungen bereichern unseren Arbeitsalltag   Was Dich erwartet Du bist die Unterstützung des Teams bei organisatorischen und administrativen Tätigkeiten Zum Verantwortungsbereich zählt das aktive „Onboarding“ neuer Kolleg:innen am Standort (u.a. Empfang & Begrüßung, Unterstützung bei IT-Fragen und erste Orientierung, Erstellung von Mitarbeiter-Dokumenten) Die professionelle Planung und Koordinierung von Meetings und Veranstaltungen (digital und vor Ort) sowie die zuverlässige Abrechnung von Reisekosten gehört zum zentralen Aufgabenportfolio Erstellung, Anpassung, Aktualisierung und Ablage der Guides, Listen und Dokumente Verhandlungssichere Korrespondenz in englischer und deutscher Sprache   Was wird erwartet Eine abgeschlossene Ausbildung zur Fremdsprachensekretärin (m/w/x), Kauffrau für Bürokommunikation (m/w/x) oder eine vergleichbare Qualifikation Erste Berufserfahrung (gern in der Beratung, Kanzlei etc.) Verhandlungssicheres Englisch sowie Deutsch in Wort und Schrift Gute Kenntnisse in MS Office (Word, Excel und Outlook) Souveränität, Organisation, Diskretion und Loyalität Sorgfältiges, strukturiertes, detailorientiertes Arbeiten   Interessiert? Dann bewirb Dich noch heute....   Fragen? Dann schick eine Email an: s.hildebrandt@eurolondon.de Oder ruf Anfang des Jahres durch: : +49 (0) 151 628 17684 Ich freue mich von Dir zu lesen/hören! Silke Hildebrandt   Thank you for applying to Euro London Appointments, Europe’s largest independent Language Consultancy. Please be advised that documents will be treated in the strictest of confidence and that your application will not be forwarded to any clients without your express permission. To enquire about other vacancies please visit our website at www.eurolondon.com

  • We are partnering with an international medical technology company. With a presence in 15 countries and more than 5,500 employees globally, they are now growing their team in Germany. We are recruiting an Office Administrator to be based in their Berlin office. The role is mainly based in the office, but with the opportunity to work from home from time to time. If you have some first experience within office management and general administration, then this could be the role for you!     Office Administrator - DACH (m/f/d) Permanent Contract / Berlin   As the new Office Administrator, you will be working in central Berlin in an office with ca. 50 people. As this is a completely new role for the company, there is a chance to be part of forming the role and developing and implementing processes.   Your new responsibilities will include: Supplier Contract Management Facility Management Office related tasks Meeting Management Contract Management Expense processing Looking after visitors Greeting visitors to the Office Ad hoc sales & marketing support / help in admin such as putting together presentations   Your qualifications and experiences The Ideal candidate can work in a busy, international environment and organise this well. Previous experience in administration and back-office support Fluent written and spoken German and English are prerequisites for this position. This is a high-profile role so trustworthiness and professionalism are paramount as is a friendly and welcoming disposition. Excellent Microsoft Office skills  The ability to work independently and accurately to the highest standards Ability to problem solve Good communicator Good planning and time management skills   Your new employer and how to get in touch This is a great chance to work for a large international corporation and I would be happy to receive your application! To apply for this position and for further information please send your CV by email to Karin Furberg (k.furberg@eurolondon.de). Alternatively call +49 (0)6921932-218.