Location: France Office (Cannes &amp; Paris)
Specialism: Sales, Marketing, PR, HR, Finance, Legal Languages: English and French
I&rsquo;m British but have spent most of my adult life living in France. I obtained French nationality a few years ago so am now both British and French!

Megan Collins

Our client, a leading a strategy consulting group, is looking for a bilingual Dutch / English Executive Assistant to support their senior leadership team in all administrative tasks and travel management as well as support the running of their Amsterdam office. You will work seamlessly with colleagues throughout their global offices.
&nbsp;
YOUR RESPONSIBILITIES
&nbsp;
Executive Assistant responsibilities
<ul>
<li>Schedule meetings and maintain calendars for Partners and Associate Partners, tackle scheduling conflicts and prioritize meetings.</li>
<li>Coordinate all aspects of travel arrangements for both domestic and international business travel and arrange passport/visa requirements.</li>
</ul>
<ul>
<li>Prepare and reconcile expense reports.</li>
<li>Correspond independently and professionally with team members, clients and their support staff.</li>
<li>Handle sensitive/confidential information requiring a high level of discretion.</li>
</ul>
&nbsp;
Office Support
<ul>
<li>Welcome visitors, handle deliveries for the office, process incoming calls, prepare meeting rooms.</li>
</ul>
<ul>
<li>Order office supplies (e.g. groceries, stationary), communicate with vendors and maintain inventory of office supplies.</li>
<li>Deal with events for the Amsterdam office (internal, recruiting events).</li>
<li>Support the Travel Management team with travel requests and bookings.</li>
</ul>
Profile Required 
<ul>
<li>Proven experience in an administrative role in an international environment within the professional services industry.</li>
<li>Excellent verbal and written communication in English and Dutch.</li>
<li>Excellent time management skills and ability to multitask and prioritize a varied workload.</li>
</ul>
<ul>
<li>Great organisational skills, customer service attitude and hands-on mentality.</li>
<li>Proficiency in Microsoft Office, with aptitude to learn new software and systems.</li>
</ul>
<ul>
<li>Strong attention to detail.</li>
</ul>
&nbsp;
Salary
50-55K&euro; + 8% bonus + benefits
Please send your CV to <a href="mailto:m.collins@eurolondon.com">m.collins@eurolondon.com</a>
Please note that only shortlisted candidates will be contacted.

Executive Assistant

Notre client, cabinet d&rsquo;avocats international, recherche un(e) Assistant(e) bilingue anglais pour accompagner deux associ&eacute;s au sein de leur bureau situ&eacute; dans le centre de Paris.Le poste est fortement orient&eacute; facturation et conviendra particuli&egrave;rement &agrave; des candidat(e)s ayant une exp&eacute;rience en billing au sein d&rsquo;un cabinet d&rsquo;avocats.PRINCIPALES MISSIONS ET RESPONSABILIT&Eacute;S <ul>
<li>Gestion de l&rsquo;ensemble du processus de facturation sur Aderant, en collaboration avec les avocats de l&rsquo;&eacute;quipe et les interlocuteurs clients (&eacute;mission des prebills, modifications en fonction des changements demand&eacute;s par les avocats, ajustement des narratifs, des temps, write-offs, etc.)&nbsp;;</li><li>Travail en bin&ocirc;me/trin&ocirc;me avec d&rsquo;autres assistants&nbsp;;</li><li>Ouverture de dossiers, pr&eacute;paration des v&eacute;rifications LCB-FT, conflict checks et formalit&eacute;s de Due Diligence en lien avec les avocats et les &eacute;quipes d&eacute;di&eacute;es&nbsp;;</li><li>Mise &agrave; jour et suivi des calendriers d&rsquo;audiences, des d&eacute;p&ocirc;ts et des cl&ocirc;tures - suivi des &eacute;ch&eacute;ances&nbsp;;</li><li>Gestion des documents sur la plateforme&nbsp;;</li><li>Productions de documents et pr&eacute;sentations sous Excel, Word et PowerPoint&nbsp;;</li><li>R&eacute;daction de correspondance en anglais et en fran&ccedil;ais, aux administrations, clients, et interlocuteurs divers ;</li><li>Gestion et tri des dossiers en cours, archivage des dossiers clos (&eacute;lectronique dans IManage et physique) ;</li><li>Coordination du recrutement des stagiaires selon les besoins (tenue du tableau de suivi des recrutements, tri des candidatures, organisation des entretiens, consolidation des retours, etc.)&nbsp;;</li><li>Soutien administratif transverse aux avocats dans le cadre d&rsquo;activit&eacute;s de d&eacute;veloppement commercial, pro bono, enseignement et formations diverses ;</li><li>Participation active &agrave; l&rsquo;organisation des plannings de travail des &eacute;quipes accompagn&eacute;es (suivi des agendas, prises de rendez-vous, r&eacute;servations de salles de r&eacute;union et prestations traiteur, organisation et coordination des d&eacute;placements en lien avec l&rsquo;agence de voyage&nbsp;;</li><li>Participation &agrave; l&rsquo;organisation d&rsquo;&eacute;v&eacute;nements organis&eacute;s au sein du bureau de Paris (internes et externes).</li></ul>
Comp&eacute;tences et qualit&eacute;s requises<ul>
<li>Exp&eacute;rience confirm&eacute;e dans la gestion de dossiers de facturation complexes</li><li>Exp&eacute;rience en qualit&eacute; de secr&eacute;taire au sein d&rsquo;un cabinet d&rsquo;avocats dans un environnement international.</li><li>Ma&icirc;trise de la suite Microsoft Office (Outlook, Word, Excel et PowerPoint)</li><li>Capacit&eacute; &agrave; g&eacute;rer simultan&eacute;ment plusieurs dossiers, &agrave; hi&eacute;rarchiser les priorit&eacute;s et &agrave; respecter des d&eacute;lais courts dans un environnement exigeant.</li><li>Excellente ma&icirc;trise du fran&ccedil;ais et de l&rsquo;anglais, &agrave; l&rsquo;&eacute;crit comme &agrave; l&rsquo;oral.</li></ul>
Salaire&nbsp;et avantages 45K&euro; &ndash; 58K&euro; selon profile.Tickets restaurantsPlan de retraiteMutuelle1 j TT par semaineMerci d&rsquo;envoyer votre CV &agrave; <a href="mailto:m.collins@eurolondon.com">m.collins@eurolondon.com</a>Veuillez noter que seules les candidatures retenues seront contact&eacute;es.

Billing and Admin Assistant - Law Firm

Notre client, cabinet d&rsquo;avocats international, recherche une Assistante de Direction et Facturation en CDD dans le cadre d&rsquo;un remplacement de cong&eacute; maternit&eacute;.La dur&eacute;e initiale du cong&eacute; est de janvier &agrave; mai 2027 avec prolongation possible jusqu&rsquo;en juillet (sous r&eacute;serve de confirmation).Vous disposez d&rsquo;une exp&eacute;rience en facturation en cabinet d&rsquo;avocats et d&rsquo;une r&eacute;elle aisance en anglais et fran&ccedil;ais.&nbsp;MissionsFacturation et gestion administrative (70%)- Ouverture de dossiers clients et soumission au conflit d&rsquo;int&eacute;r&ecirc;tEn coordination avec l&rsquo;&eacute;quipe Billing Paris :- Pr&eacute;paration de la facturation (incluant v&eacute;rification des taux, suivi des budgets, coordination avec les bureaux &eacute;trangers)- Application des proc&eacute;dures de facturation- Points r&eacute;guliers sur facturation &agrave; pr&eacute;parer, suivi de la pr&eacute;paration des factures &ndash; revue des narratifs- Suivi des recouvrementsEn liaison avec le service comptabilit&eacute; :- Gestion des fraisAssistanat BDEn liaison avec l&rsquo;&eacute;quipe BD, Communication, Events- Suivi des credentials / base de deals- Assistance &agrave; la pr&eacute;paration des soumissions- Ev&eacute;nementsAssistanat de direction- Gestion de documents (mark-up, mise en forme, scans) et pr&eacute;sentations sous PowerPoint- Gestion des emails, des courriers- Gestion des agendas et des d&eacute;placements- Organisation et suivi des r&eacute;unions d&rsquo;&eacute;quipe- Suivi du recrutement pour l&rsquo;&eacute;quipe en liaison avec le d&eacute;partement RH&nbsp;Profil recherch&eacute; &amp; comp&eacute;tences requises :&bull; Exp&eacute;rience indispensable en facturation /assistanat en cabinet d&rsquo;avocats&bull; Tr&egrave;s bonne maitrise du pack office Microsoft et notamment EXCEL&bull; Niveau d&rsquo;anglais et de fran&ccedil;ais courant&bull; La connaissance du logiciel Elite 3E serait un plus&nbsp;R&eacute;mun&eacute;ration / Statut / Horaires&bull; 50/53 K&euro; bruts annuels, vers&eacute;s en 13 mensualit&eacute;s&bull; Statut Employ&eacute;&bull; 37H/ semaine et 13 jours de RTT par ann&eacute;e civile compl&egrave;te&bull; Ch&egrave;ques d&eacute;jeuner (participation Employeur 60%)&nbsp;Localisation&bull; Paris 8&egrave;meMerci d&rsquo;envoyer votre CV &agrave; <a href="mailto:m.collins@eurolondon.com">m.collins@eurolondon.com</a>Veuillez noter que seules les candidatures retenues seront contact&eacute;es.

Assistante de Direction et Facturation - CDD 

&nbsp;Our client is seeking a Senior Assistant to manage and oversee the Senior Executive&rsquo;s diary.Candidates must be bilingual Italian and English and have significant experience as an Executive Assistant. French is a plus but not mandatory.Location: Monaco &ndash; On-site attendance requiredKey Responsibilities<ul>
<li>Manage and optimise the Senior Executive&rsquo;s diary.</li><li>Organise travel arrangements, meetings and events.</li><li>Work collaboratively with the Junior Assistant.</li><li>Oversee and monitor the Senior Executive&rsquo;s schedule.</li><li>Follow up on requests and outstanding matters.</li><li>Anticipate priorities and manage unexpected changes.</li><li>Liaise with internal and external stakeholders.</li><li>Ensure high standards of follow-up, discretion and confidentiality.</li></ul>
Profile Required<ul>
<li>Significant experience as an Executive Assistant supporting senior or C-level executives.</li><li>Experience in diary management and team coordination.</li><li>Excellent organisational, forward-planning and communication skills.</li><li>Strong attention to detail, autonomy, responsiveness and the ability to prioritise.</li><li>Discretion, excellent interpersonal skills and impeccable professional etiquette.</li><li>Polished presentation, diplomacy and strong relationship-building skills.</li><li>Proficiency in Microsoft Office.</li></ul>
Essential Language Requirements<ul>
<li>Italian: Bilingual or native speaker.</li><li>English: Fluent to bilingual level.</li><li>French: Fluent.</li></ul>
Working Conditions<ul>
<li>Exclusively office-based in Monaco.</li><li>Availability and flexibility to accommodate the Senior Executive&rsquo;s needs outside normal working hours and at weekends.</li></ul>
Please send your CV to <a href="mailto:m.collins@eurolondon.com">m.collins@eurolondon.com</a>Please note that only shortlisted candidates will be contacted.

Executive Assistant 

Office Manager &ndash; International Law Firm | ParisOur client, a leading international law firm in Paris, &nbsp;is recruiting an experienced Office Manager.This is a key role overseeing the day-to-day operations of the Paris office, working closely with the local Partners and the HR Director based in London. You will manage the local support team and ensure the smooth running of all office operations within an international, multi-office environment.Key responsibilities<ul>
<li>Team management: Manage and coordinate the local support team, ensuring effective workload allocation, appropriate resourcing and high standards of service.</li><li>HR: Oversee local HR processes, including onboarding and departures, employment documentation, payroll and benefits coordination, leave and remote-working arrangements, performance matters, training, visas and relocation.</li><li>French employment law: Ensure local HR processes comply with French employment legislation, providing support on confidential employee relations matters in coordination with the central HR team.</li><li>Office operations: Act as the main point of contact for Paris office operations, covering HR, finance, administration, facilities, local regulatory requirements and front-of-house services.</li><li>Finance: Liaise with the global finance team on billing, time recording, outstanding invoices, expenses and local financial processes.</li><li>Facilities and suppliers: Oversee premises, maintenance, security, suppliers, contractors and office services.</li><li>Office development: Coordinate office moves, space planning, reconfigurations and fit-out projects.</li><li>Front of house and events: Ensure the reception and meeting room services meet the firm's high standards and coordinate client events.</li><li>Projects and compliance: Support operational projects, process improvements and local regulatory and ISO compliance requirements.</li></ul>
Required experience and skills<ul>
<li>Sound office management experience within a professional services environment or partnership.</li><li>Previous experience working in an international law firm, with a good understanding of law firm processes and the demands of a partnership environment.</li><li>Proven experience managing a team, ideally legal support staff within a law firm.</li><li>Strong knowledge of French employment law and local HR processes.</li><li>Fluent French and English, both written and spoken, with the ability to communicate confidently with Partners, senior management and colleagues across international offices.</li><li>Excellent organisational, communication and interpersonal skills, with the ability to manage multiple priorities and work effectively with stakeholders at all levels.</li><li>A high degree of discretion, confidentiality and professionalism.</li></ul>
Salary: 85-95K&euro; + benefitsPlease send your CV to <a href="mailto:m.collins@eurolondon.com">m.collins@eurolondon.com</a>Please note that only shortlisted candidates will be contacted.

Office Manager - Law Firm

Our client, an international leader in the maintenance and repair of aviation safety and survival equipment, is seeking a&nbsp;bilingual French / English Compliance Officer&nbsp;to join their team based near Charles de Gaulle Airport, Paris.The Quality, Safety and Compliance Officer is responsible for the day-to-day management and continuous improvement of the site's Compliance Monitoring Programme and Safety Management System (SMS), ensuring compliance with Part-145 (and, where applicable, Part-IS) requirements. The role covers audit planning and execution, technical documentation control, supplier oversight, and acts as the local point of contact with the Competent Authority (OSAC) on routine compliance and safety matters, under the guidance of the Accountable Manager.Candidates must have solid experience in an aviation environment with EASA Part-145, be comfortable writing MOE and be fluent in both French and English.The role is well suited to someone moving into their first or second management-level position in quality/compliance, rather than a candidate seeking a senior, multi-site, or purely strategic mandate.ResponsibilitiesOperational<ul>
<li>Manage day-to-day regulatory compliance activity under Part-145 (and Part-IS where applicable), with Authority liaison on routine matters supported by the Accountable Manager</li><li>Maintain, review, and revise the MOE and internal procedures</li><li>Operate and continuously improve the Compliance Monitoring Programme</li><li>Plan, coordinate, and follow up on external audits (Authorities and Customers) and internal audits</li><li>Lead Root Cause Analysis (RCA) and oversee Corrective/Preventive Actions (CA/PA)</li><li>Prepare quarterly safety performance reports for the organisation</li><li>Implement and maintain the Safety Management System (SMS) at site level</li><li>Support management of the Information Security Management System (ISMS) in line with Part-IS requirements, where applicable</li><li>Oversee technical documentation and maintenance data control</li><li>Oversee training, competence assessment, and staff authorisations for the quality/compliance function</li><li>Manage supplier approval, monitoring, and ongoing oversight</li><li>Handle customer complaints and warranty investigations</li><li>Supervise and support Quality Assistant(s)/Engineer(s), reviewing their work and providing coaching</li></ul>
Strategy &amp; Development<ul>
<li>Plan and organise safety and quality training at site level</li><li>Promote awareness of safety and quality requirements across the site</li><li>Actively support and promote the Safety Management System</li><li>Advise the Accountable Manager on safety and compliance matters, coordinating communication internally and with external stakeholders</li><li>Monitor safety and quality concerns in the aviation industry and assess their relevance to the organisation</li><li>Contribute to ad hoc projects and process improvements under the guidance of the Accountable Manager</li></ul>
Profile required&nbsp;:<ul>
<li>Experience in quality, safety, or compliance within an aviation/MRO environment; prior audit experience preferred</li><li>Working knowledge of EASA Part-145 and SMS requirements; awareness of Part-IS is an advantage</li><li>Technical background in MRO, with relevant certification or vocational qualification</li><li>Some experience coordinating or reviewing the work of others (formal people-management experience not required)</li><li>Good written and spoken English and French</li></ul>
Salary: 50-60K&euro;Role based on-site with one day remote working per week permittedPlease send your CV to <a href="mailto:m.collins@eurolondon.com">m.collins@eurolondon.com</a>Please note that only shortlisted candidates will be contacted.

Megan Collins

Currently hiring for

Executive Assistant

Billing and Admin Assistant - Law Firm

Assistante de Direction et Facturation - CDD

Executive Assistant

Office Manager - Law Firm

Compliance Officer - EASA Part 145

Policies

Useful Links

Contact Us